The best gym management and check-in software in 2024

Many gym operators have experienced the frustration of keeping track of the seemingly endless administrative tasks at a fitness center. The good news is that this process doesn’t have to be expensive and burdensome. With the right gym management system, operators can centralize, automate, and streamline tasks.

In this article, we explore the features, pricing, and reviews of widely used gym management software. More specifically, we take into account scheduling and check-in capabilities, cross-channel support, analytics features, access control integration, and the richness of the CRM. Here’s our comparison of the top 17 gym management systems on the market today.

The best gym management software in 2024 #

ABC Glofox #

ABC Glofox is rapidly emerging as one of the best gym management solutions on the market for many reasons. For starters, the dashboard, graphics, and user experience are top-of-the-market. In fact, users are the app’s biggest fans. To further enhance member experience, Glofox offers gyms and other fitness studios branded website booking portals and a complete self-service solution so members can book and check into classes.

The positive reception of Glofox allowed the company to flourish at an early stage, and it’s what gives them a competitive advantage today. Great features and efficient support make this app one that you should certainly consider when opening a new fitness facility or updating your current technology. Moreover, ABC Glofox integrates with Kisi, allowing gym operators to streamline access management and ensure permissions are always in sync!

Positive reviews for ABC Glofox

“Great, the support team is very good and helpful. Everything is easy to use and they have great options within the app.” - Source: Capterra

Negative reviews for ABC Glofox

“Can’t really recall anything that I don’t like, [but] a couple things might be cool if they were added like bettering the discount code use, a couple more marketing tools, and some social interaction within the app.” - Source: Capterra

ABC Glofox Pricing

Contact ABC Glofox for customized pricing.

Exercise.com #

Exercise.com is an all-in-one platform offering everything from online class management to client automation features. Trusted by thousands of businesses, it covers the needs of both physical training facilities and virtual or remote fitness businesses. Focused on enabling gyms and their branding, it offers convenient check-ins with or without key cards, free fitness class booking apps, easy fitness class scheduling, an integrated fitness payments platform, and much more.

Exercise.com integrates with Kisi to facilitate streamlined access management for staff, members, and visitors. With the combination of Kisi and Exercise, you can securely manage all entrances and make a fitness app custom-branded to your gym with some of the best gym software with door access control right in your app.

Positive reviews for Exercise.com

“The ability to sign people up online or in person is a big plus. Sign ups only take a couple of minutes and flow easily. The integration with Kisi is a big plus as when members sign up for memberships, their door access is automatically set up.” - Source: G2

Negative reviews for Exercise.com

“The only upgrade we would be looking for is being able to categorize our packages for clients to scroll through to purchase instead of having to scroll through packages that they are not interested in to get to what they are interested in as we have many different types of packages for our clients.” - Source: G2

Exercise.com pricing

Pricing greatly depends on the number of client licenses and your fitness business’s size. Exercise.com avoids itemizing and nickel and diming for features in the platform you want to use. Pricing for very small studios starts at $299. You can contact Exercise.com to get a customized quote or request a demo.

Gymflow #

Gymflow, like a lot of the software on this list, offers several features for booking and administrating your gym or wellness facility. What sets Gymflow apart from other gym scheduling software, however, is the fact that the solution comes with many additional features dedicated to increasing customer retention and engagement. You can add these to the customer’s dashboard for an engaging experience.

If you’re looking for great gym management software, we definitely recommend you look into Gymflow’s product. Because of the quality that the company brings to the table, we have partnered with them to create a seamless single-app integration that enhances your gym's security while streamlining operations and enabling new revenue streams, like extending your opening hours or going 24/7.

Positive reviews for Gymflow

“Gymflow is a clean all around gym management software. They handle memberships, classes, appointments, door access, and much more. The dev team is very quick to respond and does a good job of explaining the abilities and technical limitations of the software. Our database migration was very smooth.” - Source: G2

Negative reviews for Gymflow

“Some of the processes are unlike others that I’ve used, but the good thing is there’s a place to make suggestions as Gymflow grows and tries to put the consumer’s needs first.” - Source: G2

Gymflow pricing

Gymflow offers three tiered plans.

Gymdesk (formerly Martial Arts on Rails) #

Gymdesk simplifies enrollment and management of members while empowering admins with planning tools and marketing features. Originally developed with a focus on martial arts schools, today Gymdesk offers a solution suitable toall sorts of gyms and fitness centers.

This comprehensive solution allows you to manage membership and enrollment, customize bookings, take and process payments, track attendance, and much more. Gymdesk also integrates seamlessly with Kisi to streamline access, creating a safe and positive experience for customers and employees.

Positive reviews for Gymdesk

“We were looking for a software to manage our small personal training gym that supported the features we needed without the bloat of larger softwares. We also wanted to more easily see our sales, scheduled payments, missed payments, and attendance at a glance. We also LOVE being able to integrate emails and texts within Gymdesk so all communication is visible to all staff. The tasks and automations are also crucial for helping us stay organized.” - Source: Capterra

Negative reviews for Gymdesk

“It does not pair super well with Square. There are some limitations to how you can use the physical POS with it. I hear Stripe is the better option in this case.” - Source: Capterra

Gymdesk pricing

Gymdesk offers four set plans and customized enterprise pricing.

TeamUp #

Providing the best management software for fitness studios, boxes, and gyms remains TeamUp’s mission after a decade on the market. As consistently the most recommended fitness software, they have helped thousands of business owners expand to welcome more customers and launch new venues and franchises.

What makes them different is that they offer everyone the same levels of service rather than upselling. Customers pay for how many active customers they have per month rather than for specific features. A complete booking platform, online payments, financial reporting, courses, Zapier integrations, and their free import service are available to all regardless of size or growth trajectory.

TeamUp’s integration with Kisi grants an additional layer of security and full facility access control. It smoothly syncs with customer and staff data so you can create and customize access groups and access periods for all staff and members. Book a call with TeamUp and learn more about the benefits of being a Kisi user.

Positive reviews for TeamUp

“I love how helpful the staff is, especially with individuals such as myself who have very little experience with integrating software and online management. It has been a complete eye-opener to leveling up my business without the unnecessary hand-dealt stress.” - Source: GetApp

Negative reviews for TeamUp

“It’s expensive. But within 3 months of using it I’ve filled up all my class spaces, which has more than paid for the additional cost.” - Source: GetApp

TeamUp pricing

TeamUp pricing is based on how many active customers you have, with subscriptions starting at $104 per month for up to 100 active customers.

Momence #

Momence serves studios, gyms, spas, and dance schools. It allows you to easily take online and in-person bookings, manage your classes, and create and sell memberships. Additional features available through Momence include newsletters and outreach, smart notifications, and spot scheduling. You can also enable kiosk and self check-in, manage your staff and venues, and automate physical access control by integrating Momence with Kisi.

Positive reviews for Momence

“It’s very simple to use. They also are easy to work with if you need any customer support. It’s a great experience for admins and users.” - Source: GetApp

Negative reviews for Momence

“It’s a bit pricier than some other options, but for our 20 person studio it offers the perfect amount of features which have made our students stickier.” - Source: GetApp

Momence pricing

Contact Momence to request a demo and a customized quote.

Mindbody #

This cloud-based solution for managing clubs and scheduling appointments, Mindbody is suitable for small to medium-sized gyms, fitness centers, and personal trainers. The features on Mindbody include appointment booking via Facebook, waitlist management, online reservations, and automated scheduling of texts and emails. You can also create and manage memberships through the software. Mindbody features marketing tools that let you launch targeted marketing campaigns and staff management features such as check-in/check-out, payroll, calendar integration, and role-based permissions.

Positive reviews for Mindbody

“Mindbody is feature-rich and takes away so many headaches with a booking system, payment system and holding client data. It freed up my time daily.” - Source: Capterra

Negative reviews for Mindbody

“Client management needed more options for communication.” - Source: Capterra

Mindbody pricing

Mindbody plans start at $79 per month.

YOGO Booking #

Designed specifically for yoga studios, YOGO offers a wide range of features to simplify your booking and management processes. It helps you more efficiently handle memberships, class passes, promotions, and customer profiles.

YOGO also allows you to create an online universe for your studio, complete with video and livestream integration. To keep your physical space secure, YOGO integrates with Kisi’s access control solution.

YOGO pricing

YOGO offers a range of plans that vary based on the number of branches. Prices start at €79 per month.

PushPress #

Built by gym owners for gym owners, PushPress helps automate, streamline, and grow fitness businesses by creating a better member journey, providing ease of management, and enabling data-driven decision-making.

It provides core functionalities, like automated billing and payments, membership CRM management, integrated access control with Kisi, and it streamlines bookings and schedules. To support fitness growth, PushPress offers communication, lead generation, conversion, and retention support.

Positive reviews for PushPress

“The software is so easy to use. Customer support during migration has been outstanding. I really don't know why I held off switching for so long. Should have done it years ago. My clients are loving their new app to book classes and track workouts.” - Source: G2

Negative reviews for PushPress

“Push Press Staff is better on the computer than on the app. You can do more things from the computer and often times the app sends you to a web page anyways.” - Source: G2

PushPress pricing

PushPress offers a free subscription plan for smaller gyms or studios looking to grow and develop systems and two paid pricing plans for larger gyms and studios.

Simply Studio #

Simply Studio is a gym management solution with an AI-powered assistant. It can handle your weekly studio schedule, makes it easy to reserve classes, appointments, or sessions, and simplifies the member experience. You can also manage leads, notifications and announcements, and send promotions to current and prospective clients. Simply Studio’s integration with Kisi brings together digital management and physical access control.

Simply Studio pricing

Simply Studio offers a free plan and two paid plans.

WodBoard and Evini #

WodBoard and Evini are related products offered by the same company. WodBoard, which launched in 2018, was specifically designed to support Crossfit gyms. In 2021, the creators developed Evini to serve customers outside of the Crossfit space. Both platforms include comprehensive features, such as membership management, events and booking, and reporting. Both Evini and WodBoard can integrate with Kisi.

Positive reviews for WodBoard

“The dashboard gives us a real time overview of our major KPIs and the community feature allows us to connect directly with our member base creating a Facebook page type interface for sharing information and getting engagement.” - Source: Capterra

Negative reviews for WodBoard

“No major negatives. Most of the things I struggle with are likely more down to not knowing how to do them rather than the product not having the ability to do it.” - Source: Capterra

WodBoard pricing

WodBoard offers a range of plans based on the number of customers. Contact them for a customized quote if you have more than 200 customers.

Evini pricing

Evini also offers plans for businesses of different sizes.

Zen Planner #

Zen Planner is an all-in-one management and scheduling solution and among the best fitness studio software. The software’s online logbook makes it easy to track member performance and advance them to the next level of training. Zen Planner gives an overview of member profiles and allows you to design personalized workout routines. Its easy-to-use scheduling features come with class tracking, time monitoring, embeddable calendars, and automated reminders. Other features include payment processing, inventory management, and an integrated website. Zen Planner can integrate with Google Analytics, Facebook, Mailchimp, and other popular applications.

Positive reviews for Zen Planner

“Their customer service is truly second to none. Helping you not only in the set up stage but anytime you need help, and they work to resolve your problem immediately. The software not only is packed full of great functions for financial, workout writing and publishing, emailing automation, reports of attendance, finances, and mass email intervention but it does it with a sleek appearance that is not only visually appealing but with an ease of use that is simple and powerful.” - Source: Capterra

Negative reviews for Zen Planner

“Software is still growing and some features, not many anymore, can be improved.” - Source: Capterra

Zen Planner pricing

Zen Planner offers four pricing plans.

Virtuagym #

This all-in-one fitness management software adopts a holistic approach that balances training and nutrition. Virtuagym’s main feature is an integrated membership management system that allows different membership tiers — including day and multi-visit passes, as well as 24/7 gym access — and runs on a pay-as-you-go credit system.

With this tool, you can create a pass for ten visits, manage access to classes and upsell other services or products. Virtuagym’s retention dashboard captures membership analytics and integrates with commercial keyless access systems.

Positive reviews for Virtuagym

“The onboarding to the new system was superb and we have been supported by our own dedicated account manager throughout. The member app is the best I have seen and very configurable. Our members have been very positive and we have some great feedback.” - Source: G2

Negative reviews for Virtuagym

“The only thing that could be fixed is the payments to the program. Since it is outside of the USA my bank requires special permissions to make the payment each month.” - Source: G2

Virtuagym pricing

Contact Virtuagym to schedule a free demo and request a customized quote.

SimplyBook.me #

SimplyBook.me is an online booking system that supports all types of service-based businesses. It manages various functionalities, including accepting and managing appointments and selling different services. The booking website integrates with Google Analytics and various payment platforms. The software’s user interface is fully integrated and easy to use for both clients and managers. Clients can book appointments on any device. SimplyBook.me also has a promotional system that helps you generate leads and boost sales.

Positive reviews for SimplyBook.me

“In terms of value for money, SimplyBook.me is hard to beat. Extremely potent, offering a plethora of functionality and configuration options across a range of price points. The simplicity of the design and the ease of setting up the payment gateway are the two outstanding features.” - Source: Capterra

Negative reviews for SimplyBook.me

“Only thing I don’t like is that you have to go through another app to send text messages but the app will send emails.” - Source: Capterra

SimplyBook.me pricing

SimplyBook.me offers four tiered plans, including a free option.

Sign In Scheduling (formerly 10to8) #

Sign In Scheduling automates the daily operations of a gym while giving the business a professional look. The features available on the software can be useful to a fitness center of any size. It’s an especially attractive solution for a fast-growing gym because it’s easily scalable, providing a smooth customer experience through the easy creation, cancellation, or rescheduling of appointments at any time. You can use Sign In Scheduling to create booking forms, monitor appointment histories, and automate email reminders.

Positive reviews for Sign In Scheduling

“My colleagues really love being able to set up multiple custom bookings with anybody across the organization. This has allowed for greater flexibility, and most importantly, greater visibility into who is available at different times throughout the week or month.” - Source: GetApp

Negative reviews for Sign In Scheduling

“There are a few glitches, but customer service fixes them quickly. Also, wish that the free version would accept payment, but it is not much of an issue for me as a small business.” - Source: GetApp

Sign In Scheduling pricing

Sign In Scheduling offers a free trial and two annual plans.

TeamSnap #

Fitness managers can use this club management software for team organization and streamlined communication. TeamSnap can handle website design, brand-building, membership registration, club coordination, team communication, schedule management, and database management. Its online registration feature automates data capturing and payment processing. Managers can sync the software with bank accounts and build a professional website for marketing. Teamsnap has Facebook integration and open APIs that let you integrate other business software.

Positive reviews for TeamSnap

“I like the idea of having a software that will integrate into our business that allows us to spend less time on administrative work and more focusing on building our brand.” - Source: GetApp

Negative reviews for TeamSnap

“It could be a little more user friendly in certain areas.” - Source: GetApp

TeamSnap pricing

TeamSnap pricing includes a free plan and three paid plans.

Mariana Tek #

Mariana Tek's main features, such as bookings and reservations, may look similar to other solutions, but the company stands out for its great app performance and seamless customer experience. The app features many marketing and CRM features that are not only great for the admins but also for consumers, including self check-in, automated bookings, and automatic fees for no-shows or late cancellations.

Mariana Tek is also the favourite app of Chris Beer, a consultant that we recently interviewed. She explained:

Mariana Tek is the gym management software to watch. The founders, [...] are the architects who built, managed andscaled the technology platform at Flywheel Sports, widely recognized as one of the best technology programs in boutique fitness.

Positive reviews for Mariana Tek

“I love the Mariana Tek client interface the most. It’s intuitive and easy for clients to make purchases and book classes in a frictionless manner which ultimately results in more sales for studio owners. I’ve watched numerous studio owners increase revenues just from a change to Mariana Tek.” - Source: Capterra

Negative reviews for Mariana Tek

“Their fees are a bit on the high side, but it’s well worth it.” - Source: Capterra

Mariana Tek pricing #

Contact Mariana Tek to request a demo and customized quote.

EZFacility #

This gym management software is an all-in-one cloud-based solution with a variety of flexible features. EZFacility is PCI DSS Level 1 certified, meaning customer data is facility-protected and secure. With this software, you can schedule physical resources and organize clinics, events, and classes. It can handle administrative tasks such as RFID member card assignment, service selling, text and email marketing, and relationship management. EZFacility fully integrates with Google Calendar, Google Outlook, Smartwaiver, Reach, and various accounting software.

Positive reviews for EZFacility

“I liked how easy this software helps in registering new members. It was easy to designate between members and just day visitors, as well as tracking needed documents in order to participate.” - Source: Capterra

Negative reviews for EZFacility

“I would like to see more options in merchant card service integration. The options available are great, but more expensive than many other options.” - Source: Capterra

EZFacility pricing

Contact EZFacility to schedule a 30-minute call and discuss pricing.

Choosing the best gym management software #

When looking for gym management software, take into account all the features that matter most to your business and give preference to a system that meets the needs of your members. Find a solution that balances the priorities of your personal trainers with those of the managers. An ideal software will have features that cover everyone’s priorities instead of prioritizing one group over another.

In addition to an easy-to-use and reliable gym management system, a gym also needs secure door entry systems that allow for a smooth flow of traffic. Common door entry systems for gyms include keypads/readers with access codes, access card and key fobs systems, and turnstile and barrier systems.

Cloud-based solutions offer advanced access control systems in which staff and clients use smartphones, smartwatches, or QR codes to access the facility. You can see the ROI of these systems even in the first year. Contact Kisi to learn more about access control options for your gym or fitness facility.