Best door entry system options for gyms

Managing a gym is about more than fitness equipment and classes. It’s about delivering a seamless experience for members while maintaining efficient operations and ensuring security. From small fitness studios to large-scale gym franchises, having the right fitness door entry system is essential for success.

Gym access systems need to be simple enough to allow for a frequent flow of visitors so staff can focus on customer service without spending too much time monitoring who goes in and out of the facility.

The traditional standard setups include keyfobs and access card systems, and keypads or readers with typed passcodes. Some physical security barriers, like turnstiles, are still used in some gyms, but they’re becoming outdated.

To keep up with the competition, automate processes, generate additional revenue streams, and attract more members, more and more modern gyms implement mobile, cloud-based access control. Using a modern fitness access control solution lets gyms take care of security and increase revenues while boosting member satisfaction by allowing an improved, hassle-free check-in experience.

Whether your gym operates 24/7 or during fixed hours, investing in the right entry system can make a significant difference in how your space runs and how members experience it. Read this article to explore the types of gym entry systems available, their key benefits, and how to choose the one that fits your gym’s unique needs.

The importance of door entry systems for your gym #

Regardless of the door entry system you opt for, it should make accessing the space simple and reliable for members. Modern systems go beyond access control, simplifying the work or eliminating the need for staff, especially those working at the front desk.

• Enhanced security and member safety: Door entry systems ensure that only authorized members and staff can access your gym during pre-set periods, keeping your equipment, data, and facility safe. For members, it creates a sense of trust, knowing their workout environment is secure and easily accessible.
• Convenience and flexibility: Whether your gym operates 24/7 or during set hours, modern door entry systems allow members to check in effortlessly with their phones or smartwatches. On the member side, this eliminates the hassle of forgotten keys or cards and manual check-ins, making going to the gym a stress-free experience. Operators, on the other hand, don’t have to worry about wasting time at check-in or losing profits with shared cards or keys.
• Streamlined operations: Integrate access control with your gym management software to automate member provisioning and ensure that only paying members can enter your gym. Offer tiered memberships to boost revenue and automate granting specific access permissions for different membership levels. The advanced scheduling options increase security and help you manage shift work for employees and better organize classes.
• Additional revenue streams: Having your access system take care of most of the admin enables you to extend your working hours with no additional staff. With automated access control you can consider enabling a 24/7 gym experience for premium or all members, different membership tires, or completely unmanning your gym.
• Data insights for space utilization: Get data insights to understand how your gym spaces are used with real-time logs and reporting on member patterns, unlocks, and scheduled door timers. This data can help you drastically improve space utilization and services by providing insights into member habits. In turn, you can rethink underused spaces and create the most profitable discounted offers and promotional packages to invest in the most lucrative gym areas.

By investing in a modern door entry system, you’re not just improving access control. You’re laying the foundation for better gym management, higher member satisfaction, and increased operational efficiency.

Types of fitness door entry systems #

Simple tripod turnstiles and full-height turnstiles #

Turnstiles are mobile physical barriers that prevent visitors from unauthorized entry but generally still require a staff member to oversee what’s going on at the entrance and to advise people on their membership duration, fees, and gym packages.

Some turnstiles can integrate with modern access systems to refuse entry to non-paying members, and gym admins won’t need to buzz visitors in. However, turnstiles can be visually unpleasant and are certainly not the most modern or convenient solution.

Speed gates‍ #

Speed gates are more modern and a bit more reliable than a turnstile system. Usually found at subway stations and other traffic-heavy areas, they can be integrated with an electronic access control solution to mark non-payers and enable pre-set schedules.

Interlocking doors #

‍‍The advantage of interlocking doors is that they can create an airlock between the reception and fitness area to control the number of people entering each space. However, gym members may not be great fans of the double-door system because they’ll need to wait rather than freely move around the gym’s different areas.

QR and barcode readers‍ #

Barcodes and QR codes are a popular, affordable entry system option for gyms. The traditional system works through a barcode placed on a member’s card that’s recognized by a door or wall-mounted reader at the gym entrance. The downside of these barcode readers is that they cannot include as much information on cards as proximity and magstripe cards.

Some modern access control solutions, like Kisi, have overcome this limitation. The Terminal Pro enables various access methods, including QR codes, mobile app unlocks, and badges in Apple Wallet, enabling gyms to get all the benefits of modern access control while using their credentials of choice.

Key fobs and gym membership cards #

‍‍Fobs and gym membership cards are used on electric strike and magnetic lock doors. Key fobs can be an inexpensive option for fitness facilities, but members can easily exchange them. Consider especially avoiding the ones that can’t be personally identifiable.

Proximity or Bluetooth access cards can also be shared between members, but they can usually incorporate data that allows the gym staff to control a number of elements and run a personal file for each user. Access cards are usually the better options for gyms, as they are affordable and versatile, making them work well in 24-hour gym systems.

Keypad readers #

‍‍Unless they include a time-limited passcode, keypad access systems are a low-level physical security option for gyms, as anyone can type in the code and get into the fitness facility. Even if time restrictions are activated, credential sharing is still very likely to happen.

Mobile-based access #

Mobile access is great for quick changes to gym memberships, issuing time-limited passcodes, and providing easy access to the areas and equipment a member has paid for.

With the possibility of integrating with other fitness management software, storing a generous amount of information, a low likelihood of being stolen, and always being on hand, smartphones surpass many of the capabilities of the weaker door entry systems listed above.

Moreover, mobile access solutions like Kisi also support Apple and other smartwatches, which can be extremely convenient for members. They won’t have to reach for their phone or key card in their bag but use their smartwatch when approaching the door.

Unlocking doors with a wave of their hand in front of the reader or using badges in Apple Wallet even when their phone battery isn’t charged are some of the most convenient unlock experiences Kisi offers that create a seamless member experience, setting your gym apart from the competitors.

Features to look for in gym entry systems #

Not all gym entry systems are created equal, and finding the right one for your facility means looking beyond basic access control. As discussed above, a great system does more than just unlocking doors. It streamlines operations, improves the member experience, and integrates seamlessly into your gym’s daily workflow. Here are some key features to consider when choosing the best gym entry system for your needs:

• Integrations: The best entry systems work hand-in-hand with your gym management platform and other software and hardware you use, like video surveillance. This allows you to sync member data, automate check-ins, and even manage payments or membership status in real-time. Integration means fewer manual tasks and reduced operational overhead.
• Flexible access methods: Modern gym-goers expect convenience. Look for a system that supports various access methods, including contactless unlocks, badges in Apple Wallet, QR codes, and keycards. Offering flexibility ensures a smooth member experience. The diverse access methods bring different security levels, most of which can minimize non-paying members.

• 24/7 access control: Even if your gym doesn’t operate around the clock, it needs to be secured 24/7. Features like remote unlocks, automated tier-based access schedules, remote management, and secure member verification are essential for keeping your gym accessible yet secure at all hours.
• Tracking and data analytics: Advanced entry systems provide insights into your gym’s usage patterns. You can track attendance trends, identify peak hours, and monitor inactive members. This data can help you optimize operations, plan staffing, and develop targeted marketing campaigns.
• Scalability and ease of deployment: As your gym grows, your entry system should grow with it. Choose a solution that can accommodate additional locations, members, or features you can manage from a single dashboard without requiring a complete overhaul. Scalability ensures your investment continues to deliver value over time. Scalable systems usually offer various deployment options to ensure you can migrate at your own pace while making the most out of your existing hardware.
• Ease of use: Both your staff and members should find the system simple to use. A user-friendly interface, easy installation process, and reliable customer support can make a world of difference when it comes to daily operations.
• Enhanced security features: Beyond controlling access, consider systems with advanced security features like real-time alerts, monitoring, tailgating, and intrusion detection. These options provide peace of mind for gym owners, especially when running an unmanned or 24-hour gym, and a safer environment for members.

How to choose the right entry system for your gym #

With so many gym entry systems on the market, it can be overwhelming to figure out which one is the right fit. The key is to focus on your gym’s unique needs, budget, and goals. Let’s walk through the steps to help you make an informed decision:

1. Access your gym’s needs #

Identify what your gym's must- and nice-to-haves are when it comes to access control. Ask yourself:

• How many entry points does my gym have?
• Do I want to integrate the system with existing gym management software?
• How important is preventing non-paying members?
• What access methods will work best?
• Do I need 24/7 access control or reduced staff/overhead possibilities?

For small gyms, a basic system with key fob or mobile access might suffice. Larger facilities may need a more advanced setup with multiple access methods and data tracking.

2. Consider member experience #

Your entry system plays a big role in how members interact with your gym. A system that allows for seamless check-ins, whether through a mobile app, QR codes, contactless unlocks, or keycards, can make your members feel valued and respected. Look for options that are fast, reliable, and user-friendly to keep things running smoothly.

3. Rethink budget #

Entry systems come in a range of prices depending on features and complexity. While it’s tempting to go for the cheapest option, remember that this is an investment in your gym’s security, operations, and, ultimately, revenue.

Factor in upfront costs (hardware, installation) and ongoing expenses (maintenance, software fees). Consider your current setup to see if parts of it are worth keeping. If you don’t have the upfront budget, think about choosing a system that offers tailored migration options.

Lastly, don’t focus solely on costs. Think about the opportunities automated and premium systems offer for increasing ROI and reducing operational overhead.

4. Focus on security features #

Your gym is home to expensive equipment, sensitive member data, and often personal belongings. Choose a system with robust security features like:

• Multi-factor authentication
• Automated access schedules
• Tamper alerts and remote lockdown
• Integration with surveillance systems and alarms
• Intrusion detection

These features help protect your facility and resources, giving staff and members peace of mind.

5. Plan for growth #

If you plan to expand your gym or open additional locations, make sure the system you choose can grow with you. A scalable system can save you the headache and extra costs of upgrading later while ensuring seamless operations, no downtime, and a consistent experience for all your members.

6. Evaluate integration options #

Integration is key to simplifying operations. Check whether the system can connect with your gym management software to automate tasks like:

• Membership validation
• Tiered memberships
• Attendance tracking
• Automated booking
• Payment processing

The more seamlessly the system fits into your existing workflow, the better it will serve your needs.

7. Research vendors #

Not all entry system providers are designed to serve gyms. Look for a vendor with a strong fitness track record, positive reviews, and flexible deployment options.

You don't have to decide on one straight away. Contact the top three systems on your list and ask about:

• Installation and setup services and options
• Types and costs of credentials offered
• If training for your staff is necessary
• Availability of tech support and product documentation if issues arise

Request a demo before making a final decision. This hands-on experience can help you gauge how well the system fits your gym’s day-to-day operations.

Increase profits with 24-hour cloud-based access control‍ #

Cloud access provides an advanced level of physical security for fitness facilities. If you already have a legacy door entry in place, you can swiftly migrate to the cloud with Kisi. You can even keep most of your hardware while benefiting from the mobile functionality.

Gym staff can use the information stored on access cards to identify visitors, check payment details, and manage membership privileges. Integrate with other fitness software, to save hours of admin or experiment with unmanned 24/7 gym access. Cloud-based access systems enable you to remotely control and manage several fitness facilities at multiple locations.

Additionally, by using a member’s smartphone as an access tool, gyms can save on the unnecessary costs associated with issuing cards and fobs that often get lost or stolen.

Seamlessly manage fitness member access with Kisi #

Fitness industry experts implement Kisi because it’s future-proof, versatile, and offers endless functionalities, like remote management, mobile access, and automated group-based access schedules.

With Kisi for gyms, you can easily set up permissions for your gym members, limiting what time they can access the gym and the places they’re allowed to access. You can also integrate your existing system and keep using the old credentials, like fobs and cards, and complement them with mobile access.

In a world where contactless, cloud-based technologies are quickly becoming the standard, Kisi’s touchless access provides an even safer environment for staff and members.

The competitive advantage of Kisi lies in its ability to integrate with all of the tools you’re already using, like Glofox, Exercise.com, Gymflow, and G Suite, as well as specific hardware solutions like video surveillance cameras or thermal scanning devices.

Contact our team to get a demo and discover how quickly you can start benefiting from Kisi.